An acceptable use policy sets rules for permitted and prohibited uses of technology or services within an organization. For generative AI, it governs workplace use alongside privacy and security controls. section 3.17
Early generative AI adoption in 2023 prompted internal guidelines and outright bans, particularly where confidentiality or regulation created high risks. Organizations increasingly moved toward structured governance that combines acceptable use policies with privacy risk assessments, red-teaming, and internal review. section 3.17
Effective policies address:
- Privacy and security risks, including accidental memorization, generation, or leakage of sensitive information. section 3.17
- Consent, transparency, accountability, and data governance when AI systems handle student information. section 3.16
- Compliance with existing privacy frameworks, including the Family Educational Rights and Privacy Act (FERPA) and state requirements. section 3.16
