Meeting minutes are the formal record of a meeting’s decisions, assigned deliverables, and vote results. They preserve how an organization reached important decisions without attempting to capture every spoken word. section 2.5.2 section 2.5
Treat minutes as organizational knowledge rather than disposable notes. Assign a note-taker, reserve time to complete the record, and place it in the main knowledge base or the relevant ticket. A separate decision log can collect the reasoning behind major choices. section 11.2.1
A useful meeting record should:
- Capture the decisions made, who committed to each deliverable, and the results of any votes. section 2.5.2
- Connect the record to its agenda or objective so readers can understand the intended outcome. section 11.2.1
- Use an appropriate format: a shared document for live notes, bullet points in ticket comments for a quick meeting, or a recorded meeting when important online discussions need preservation. section 11.2.1
- Be reviewed at the start of the next formal meeting, especially when the record serves as an official governance document. section 2.5.2 section 2.5
One decision, two levels of formality
For a board meeting, record the formal decision, vote weights, and assigned commitments for review at the next meeting. For a quick meeting about a specific ticket, record the outcome as concise bullet points in the ticket comments. section 2.5 section 11.2.1
